Fatigue Management Policy

PURPOSE:

Hall’s Group is committed to operate the business within the guiding principles outlined in the Health & Safety at Work Act 2015. Hall’s is committed to providing training and educating all employees on Fatigue Management. The purpose of this policy is to set guidelines to manage and effectively minimise the occurrence of fatigue and it’s effects in the workplace and on the road.

 

SCOPE:

This policy applies to all parties working with or working on behalf of a Hall’s Group entity.

 

PROCEDURE:

The guiding principles are incorporated into the normal management functions of the business and include the following:

  • An employee must be in a fit state to undertake the task
  • An employee must be fit to complete the task
  • An employee must take the minimum periods of rest as prescribed in the current work time and logbook requirement regulations set out by the NZTA (New Zealand Transport Agency)

 

These principles will be managed through:

  • The appropriate planning of work tasks and scheduled runs, including driving, vehicle maintenance, loading and unloading
  • Monitoring and assessment of health issues as necessary
  • Providing a working environment that meets New Zealand standards for seating and sleeping
  • The provision of appropriate sleeping accommodation options for drivers
  • Induction training and awareness of health and fatigue issues

 

In addition to these principles, the company will endeavor to ascertain the cause and take preventative action for every accident (whether it caused injury or not) that occurs and make changes to this policy, if need be, to prevent any reoccurrences.

 

It is important to understand that fatigue is not merely falling asleep. Falling asleep is an extreme form of fatigue. Fatigue can be tiredness, weariness, or exhaustion and can impair your performance well before you fall asleep. It can be manifested in a number of ways, such as:

  • Reactions are much slower
  • Weariness and discomfort
  • Ability to concentrate is reduced
  • It takes longer to interpret and understand situations
  • Decision making is impaired
  • A loss of performance
  • Ability to drive or operate MHE’s (manual handling equipment) safely is affected
  • Feeling tired and lethargic
  • Decline in physical, physiological and mental performance
  • Lose attention and vigilance
  • Increased risk taking behavior
  • Display an increased risk of making errors
  • Fall asleep during the completion of a task

 

Physical Fatigue

Heavy physical or repetitive work can cause muscle and general physical fatigue. This results in a decreased ability to maintain the required level of output, which can lead to errors and accidents.

 

Mental Fatigue

This is more complex and can be best described as deterioration in learning, memory (on cognitive) or mental powers. This can occur when an employee is:

  • Experiencing sleeping problems or is suffering sleep deprivation or sleep debt
  • Performing difficult mental tasks over a long period
  • Performing monotonous tasks over a long period

 

Fatigue Contributors

The following factors  are those which may have an impact on a person’s fatigue and should be minimized or effectively managed to reduce the likelihood of fatigue occurring.

 

Organizational Factors

  • Moral
  • Shift Schedules
  • Hours of work
  • Operating Procedures
  • Workplace culture

 

Personal Factors

  • Age
  • Health / Physical Fitness
  • Sleep behavior
  • What and how we eat
  • Short-term external influences

 

Environmental conditions

  • Noise
  • Light
  • Poor ventilation
  • Day / night
  • Temperature

 

Employees who experience symptoms of fatigue or external influences that may impact on their ability to work safely should speak to their supervisor / manager immediately.

 

If you experience any of the following whilst you are working / driving, you are most likely fatigued:

  • Have trouble keeping your head up
  • Your eyes close momentarily
  • Cant stop yawning
  • Eyes or eyelids feel heavy
  • Stiffness or cramping i.e. in shoulders or neck

 

Driver errors that may indicate fatigue:

  • Cannot remember whether or not you have passed through a built up area that is familiar to you
  • Missed a gear
  • Drifting to the centre line or to the side of the road
  • Missed a road sign or exit
  • Braked too late
  • Slowed unintentionally

 

If you are fatigued or tired, you should:

Consult your supervisor / manager immediately. Otherwise, see a Health & Safety representative, Driver Trainer(s), Health & Safety Manager and/or National Human Resources & Safety Manager for assistance and advice.

 

If you are driving:

  1. Pull over immediately or as soon as it can be done safely
  2. Call a dispatcher or your operations manager immediately and advise of the situation
  3. Let your dispatcher / operations manager know the amount of time you are going to rest / sleep for.  Upon waking, get out of the vehicle and walk around to ensure you are fully awake.

 

Contact your dispatcher or operations manager and advise them when you are about to start driving again.

 

Alan Pearson Signature

 

Alan Pearson

Managing Director

December 2016